Welcome to DMS HRIS! Your Privacy is Our Priority

We're dedicated to safeguarding the personal information of every user who used DMS HRIS This Privacy Policy provides a transparent overview of how we collect, use, share, and manage the information you entrust to us through our HR solutions. If you have any questions or need further clarification, we're here to help.

By providing us with your data, you warrant to us that you are over 13 years of age. We are the data controller and processor, and we are responsible for your personal data. We recognize the importance of maintaining your privacy and appreciate your trust in us.

📋 Scope of This Privacy Statement

This privacy policy applies to you if you:

  • Access and engage with our website
  • Sign up for our services or request information
  • Use our HR solutions or participate in related activities
  • Register for DMS HRIS marketing, training, or webinar events
  • Share feedback on our products or services
  • Receive communications from us, including sales or marketing emails
  • Subscribe to DMS HRIS Cloud account or use a trial account
  • Contact us for enquiry via e-mail or request for a demo

🔍 How We Collect and Use Your Personal Information

We collect various types of information to ensure we provide you with the best possible experience:

📞 Contact Information

  • Registration Forms & Special Requests: We collect contact details like name, email, phone, company name, and country to communicate effectively.
  • Product/Sales Inquiries: Your contact details help us respond promptly and provide relevant updates.
  • Additional Details: We might collect your mobile number, street, city, state, pin code, country and IP address.

💬 Information You Post

  • We collect information you post in a public space on our website or on a third-party social media site belonging to DMS HRIS.

📊 Demographic Information

  • We may collect demographic information about you, your business and business needs, events you like, events you intend to participate in, or any other information provided by you during the use of our website.
  • We might collect this as a part of a survey also.

💻 Technical Information

  • If you use our website, we may collect information about your IP address and the browser you're using.
  • We might look at what site you came from, duration of time spent on our website, pages accessed or what site you visit when you leave us.
  • We might also collect the type of mobile device you are using, or the version of the operating system your computer or device is running.

🔄 How We Collect Information

We collect information in different ways:

  • Direct Collection: We collect information directly from you when you make a purchase, register for an event or subscribe to free trial period. We also collect information if you post a comment on our websites or ask us a question through phone or email.
  • Passive Collection: We may use tracking tools like Google Analytics, web analytics, LinkedIn, browser cookies or other external websites for collecting information about your usage of our website.
  • Third-Party Sources: We get information about you from third parties. For example, if you use an integrated social media feature on our website, the third-party social media site will give us certain information about you.

🎯 Use of Your Personal Information

We use your information for various purposes:

  • Communication: We might use the information you provide to contact you for confirmation of a purchase, registration for free trial or for other promotional purposes including sending newsletters.
  • Service Response: We might use your information to confirm your purchase of service, free trial, registration for an event.
  • Improvement: We might use your information to customize your experience with us and make our website and products better.
  • Analytics: We may use your information to look at site trends and customer interests. We may combine information we get from you with information about you we get from third parties.
  • Security: We may use information to protect our company, our customers, or our websites.
  • Marketing: We might send you information about special promotions or offers. We might also tell you about new features or products.

🤝 Information Sharing and Disclosure

🔐 Security and Confidentiality

We implement strong security measures to protect your personal data:

🔒

Encryption

Protects your data during transmission and storage.

👥

Access Controls

Ensures only authorized personnel can access data. We also have an access to your account for administrative purposes.

🔍

Regular Audits

Continuous monitoring for vulnerabilities.

🎓

Employee Training

Ensures data privacy and security awareness. All our employees have signed a Non-Disclosure of Data agreement.

🚨

Incident Response

Immediate action in case of a security breach.

🔑

Password Security

Your passwords are not accessible to our engineers and are generated via a secure program.

🛡️ Password Security Guidelines

Important: DMS HRIS or any of its staff or official will never ask for any password or related information from its customers.

  • Choose your passwords carefully such that no unauthorized access is made by a third party.
  • Do not keep any written or other record of the password so that no third party could access the same.
  • Do not disclose the password to anyone.
  • Choose alpha numeric passwords with combination of upper case alphabets and numbers and special characters (like @, %, &, ! etc.)
  • The password is private information and must be kept confidential by the owner.
  • We will bear no responsibility for loss caused to you in relation to password theft or unauthorized access due to weak passwords.

🍪 Cookies & Tracking

We track user actions on our website, such as navigation, visits, downloads, and search interests. We may use other tracking tools like Google Analytics, web analytics, LinkedIn, browser cookies or other external websites for collecting information about your usage of our website. For details, visit our Cookie Policy.

📅 Data Retention

We retain personal data only for as long as necessary. Once the purpose is fulfilled, data is securely destroyed or anonymized.

We only store the information necessary for billing and contact purposes. This includes your name, email ID, phone number of the primary contact person (if shared by the user), and billing address (of the company/primary user). We also store all the data that is requested from you when you signup or request a demo.

🌐 Third Party Sites

If you click on one of the links to third party websites, you may be taken to websites we do not control. This policy does not apply to the privacy practices of those websites. Read the privacy policy of other websites carefully. We are not responsible for these third-party sites.

✏️ Incorrect/Incomplete Information

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible. We will promptly correct any information found to be incorrect.

🔄 Updates to This Policy

From time to time we may change our privacy practices. We will notify you of any material changes to this policy as required by law. We will also post an updated copy on our website. Please check our site periodically for updates.

⚖️ Jurisdiction

If you choose to visit the website, your visit and any dispute over privacy is subject to this Policy and the website's terms of use. Any disputes arising under this Policy shall be governed by the applicable laws.

🛡️ Your Privacy Rights

Right to Access

Know what data we have about you.

Right to Correct

Update your personal data.

Right to Limit Processing

Opt out of marketing communications.

Cookie Preferences

Manage your preferences through browser settings.

📧 Contact Us

If you have any questions regarding privacy while using the Application, or have questions about the practices, please contact the Service Provider via email .